Class Booking Web-Based Software for Live Sessions for Students & Teachers

• User Account Management (Sub-Admin, Teacher, Student)
• Fee structure Management
• Calendar management for classes
• Curriculum Management (Year/Course/Class, Stream, Topic, Lesson)
• Review and Rating Management
• Development of own WebRTC Based Video Communication Software
• Ultra Lite, Secure and Smooth Video Communication Software Development
• used Angular Framework to provide a better user experience to optimize data rendering capability and show in front-end
• Reports Management- Student report, Class report etc. Day-end auto report generated among targeted users
• Review and rating management

• Design Software
• Building software solutions
• Developing web application
• Integration of 3rd party API/tools
• Testing and Deployment
• IT consultancy

Several challenges in managing and delivering live sessions effectively are as follows –

• Class Scheduling and Booking: Managing class schedules and allowing students to book sessions with their preferred teachers was complex and time-consuming using manual processes.
• Real-Time Session Management: Coordinating live sessions requires a seamless and reliable platform to ensure smooth interactions between students and teachers without technical glitches.
• User Authentication and Access Control: Ensuring secure access to live sessions for authenticated users while preventing unauthorized access was critical for maintaining the integrity of the educational environment.
• Notification and Reminders: Keeping students and teachers informed about upcoming sessions and sending reminders to ensure timely attendance was necessary to improve participation rates.
• Analytics and Reporting: Tracking attendance, engagement, and performance metrics for live sessions was important for evaluating the effectiveness of the classes and making data-driven decisions.

In today’s digital age, the client wants to make use of the latest technologies and design a Class Booking Web-Based Software For Live Sessions/Real-Time Sessions For Students and Teachers. However, the client faced many challenges such as –

• Implementation of White Board, Group and individual Chat within video communication.
• Network adoption and auto bandwidth control
• High-compression audio and video engine

In collaboration with Ivan Infotech, the client developed a comprehensive web-based software solution to address these challenges and provide a robust platform for class booking and real-time session management.

Phase 1: Discovery and Planning

Ivan Infotech conducted thorough consultations with EduConnect and key stakeholders to understand their specific requirements and objectives. The following key features were identified:

• Class Scheduling and Booking System: Develop a user-friendly interface for scheduling and booking live classes, allowing students to choose sessions based on availability, teacher preference, and subject interest.
• Real-Time Session Management: Implement a reliable and scalable platform for hosting live sessions, ensuring seamless audio and video interactions, screen sharing, and collaborative tools for an interactive learning experience.
• User Authentication and Access Control: Design a secure authentication system to verify user identities and control access to live sessions based on user roles (students, teachers, administrators).
• Notification and Reminders: Create an automated notification system to send alerts and reminders to students and teachers about upcoming sessions, changes in schedules, and other important updates.
• Analytics and Reporting: Develop analytics and reporting features to track attendance, engagement, and performance metrics for live sessions, providing insights for continuous improvement.

Phase 2: Development and Implementation

With the requirements finalized, Ivan Infotech proceeded with the development and implementation of the class booking software:

• Class Scheduling and Booking Module: Designed an intuitive interface for creating and managing class schedules. Students could browse available sessions, view teacher profiles, and book classes based on their preferences.
• Real-Time Session Management Platform: Integrated a robust video conferencing solution to host live sessions, featuring high-quality audio and video, interactive whiteboards, screen sharing, and chat functionalities for real-time interactions.
• User Authentication and Access Control: Implemented a secure login system with role-based access control to ensure that only authenticated users could join live sessions. Teachers could create and manage their session schedules, while administrators had oversight of all activities.
• Notification and Reminders System: Developed an automated notification system to send email and SMS reminders to students and teachers about upcoming sessions. Notifications included session details, changes, and cancellation alerts.
• Analytics and Reporting Dashboard: Created a comprehensive dashboard for administrators and teachers to view attendance records, engagement metrics, and performance analytics. The dashboard provided insights into student participation and the effectiveness of live sessions.

Phase 3: Testing and Deployment

Before deployment, the class booking software underwent rigorous testing to ensure functionality, performance, and security:

• Functional Testing: Verified the functionality of class scheduling, booking, real-time session management, user authentication, notifications, and analytics features.
• Performance Testing: Evaluated the system’s performance under varying loads to ensure it could handle multiple concurrent live sessions without degradation in quality.
• Security Testing: Conducted security testing, including penetration testing and vulnerability assessments, to identify and mitigate potential security risks and ensure data privacy.
• User Acceptance Testing (UAT): Involved students, teachers, and administrators in UAT to validate the system’s effectiveness in meeting their needs and providing a positive user experience.

Once testing was successfully completed and feedback was incorporated, the class booking software was deployed and made available to EduConnect’s students and teachers.

The implementation of the class booking software resulted in significant improvements and positive outcomes such as :

• Streamlined Class Booking: The class scheduling and booking system simplified the process of finding and booking live sessions, reducing administrative workload and improving student access to preferred classes.
• Seamless Real-Time Sessions: The real-time session management platform provided a reliable and interactive environment for live classes, enhancing student engagement and participation.
• Enhanced Security and Access Control: The secure authentication and access control system ensured that only authorized users could join live sessions, maintaining a safe and controlled learning environment. Own video communication software development reduces 3rd party provider costs from 30–35 training session expenses. It is a lifetime achievement.
• Improved Attendance and Participation: Automated notifications and reminders kept students and teachers informed about upcoming sessions, resulting in higher attendance rates and timely participation. Automatic notification, digital data entry, and report generation reduce workload by 70%.
• Actionable Insights: The analytics and reporting dashboard provided valuable insights into attendance, engagement, and performance metrics, enabling data-driven decision-making and continuous improvement. Streamline learning from start to end (Teacher lookup, Class booking, Online live classes, online study material).
• Positive User Feedback: Students, teachers, and administrators reported high satisfaction with the class booking software’s functionality, usability, and impact on the quality of live sessions.
• Integration with LMS: Integrate the class booking software with existing Learning Management Systems (LMS) to provide a unified platform for all educational activities and resources. Due to Micro-service architecture, we can schedule system maintenance for a particular part of the system.
• Advanced AI Features: Implement AI-driven recommendations for class bookings based on student preferences, performance, and learning patterns to enhance personalized learning experiences.
• Continuous Improvement: Ivan Infotech will continue to provide support, updates, and enhancements based on user feedback, technological advancements, and evolving educational needs.