Well-Organised HRMS solution to reduce manual Human Resource activity

• Advanced Contractual and Self-Employment Process
• Office Premises Attendance and Field Attendance Based on Geo Location
• Branch wise
• Manage Expenses Accounting
• Advance Reporting on Employee and Payouts
• Company Rule Manage – Salary Package, Rule, Bank pay-out Template, Incentive, Bonus Policy, Overtime Rule.
• Comply with Government Policy EPFO, ESIC, Income Tax Slab, P Tax Slab, Gratuity, Bonus Rule.
• Branch-wise accounting control and view all branch reports from the central report system.
• Instant sync. with Zoho Accounting software after salary calculation of each month.
• Branch-wise offline and online attendance system.
• Face ID-based attendance system.

• Design Software
• Building software solutions
• Developing web applications
• Integration of 3rd party accounting software/tools
• IT consultancy
• Data migration

In today’s digital age, our client seeks to leverage the latest technologies to design an HRMS solution integrated with payroll services. They aim to develop a new ERP system to efficiently manage internal employees, payroll, and training. However, they have encountered two major challenges. First, there is the need for advanced calculation logic that adheres to both company and government rules, tailored for individual employees.

Second, they require a daily payroll data log that utilizes automated cron calculations based on attendance and government policies, providing a real-time view of each employee’s current salary status.

Ivan Infotech designed and implemented a custom ERP solution integrating CRM, HRMS (including Payroll), Accounting, and LMS modules. This integrated approach aimed to streamline operations, ensure data consistency, and enhance user experience across the board.

The ERP system implemented for our client comprises four essential modules, each designed to streamline specific aspects of their operations.

The CRM Module is integral for managing customer relationships. It handles lead and inquiry management, ensuring potential clients are tracked effectively from initial contact through to conversion. This module also facilitates enrollment management, simplifying the process of onboarding new clients or employees. Moreover, it acts as a communication hub, promoting organized and efficient communication within the company.

The HRMS Module is a comprehensive solution for managing human resources. It maintains detailed employee records and oversees attendance and leave management, ensuring accurate tracking and reporting of employee time. The module also processes payroll, incorporating advanced calculation logic to comply with both company and government rules.

Additionally, it manages performance reviews, providing a structured approach to employee evaluations and development.
The Accounting Module supports financial management. It includes a general ledger for comprehensive financial record-keeping, along with accounts payable and receivable for managing payments. This module aids in budgeting and forecasting, allowing for effective resource planning. It also generates detailed financial reports, offering insights into the company’s financial health.

Lastly, the LMS Module focuses on learning and development. It includes course management features for creating and organizing training programs, online class management tools, and assessment tools for monitoring learner progress. Resource management within this module ensures efficient use of educational materials, supporting continuous employee development.

Collectively, these modules enhance operational efficiency, ensure compliance, and support the company’s growth and development.

Due to the implementation of the HRMS software, there was –

• Centralized HRMS ControlControl the organization’s HRMS from a single platform.
• Enhanced Work EfficiencyHRMS software increased the work efficiency by 45%.
• Immediate System UsabilityReady to use the system after data migration job completion.
• Automated Payroll and Performance ReportingAutomating payroll and employee performance processes and reporting reduces workload by 60%.
• Streamlined Employee Lifecycle ManagementStreamline recruitment to exit (retirement, resignation, termination) process from a single platform.
• One-Click Government Compliance ReportingOne-click government compliance report export for submission in the government portal (e.g., tax contribution and others).
• Simplified Bank Payout ReportingEasy bank monthly pay-out report generation as per bank template.
• Touchless Attendance SystemTouchless attendance system.
• Hassle-Free Offline Attendance CaptureOffline attendance capture and headache-free data sync.
• Real-Time Salary Status UpdatesDaily payroll data log using automated calculations based on attendance and government policies.
• Advanced Payroll Calculation LogicImplement advanced calculation logic based on company and government rules for individual employees.
• Comprehensive Employee Records ManagementMaintain detailed and organized employee records in a single platform.
• Efficient Attendance and Leave ManagementAccurate tracking and reporting of employee attendance and leave.
• Structured Performance ReviewsManage performance reviews with a structured and consistent approach.
• Detailed Financial Management Handle general ledger, accounts payable and receivable, budgeting, and financial reporting efficiently.
• Effective Learning Management Manage courses, online classes, assessments, and resources seamlessly.
• Resource Planning and Allocation Aid in budgeting and forecasting to allocate resources effectively.
• Transparent Employee Communication Facilitate clear and organized communication with employees.